Tip of the Week: Microsoft Outlook Is Easier With Shortcuts

Microsoft Outlook can be a fantastic way to communicate, but only if you know how best to use it. When you’re using it to reach out to clients or vendors, you need to consider the best practices and shortcuts you can use to make the most of it. We’ll discuss some of the best ways that you can use Microsoft Outlook to help your business function better as a whole.

The following shortcuts can be used in Microsoft Outlook 2013 and 2016. All you need to do is print this blog out and hand it out to your staff--they’ll never have to Google another shortcut again.

• Alt + S: This will send an email.
• Ctrl + Enter: Send the message you’re currently writing.
• Ctrl + R: Reply to an email.
• Ctrl + F: Forward an email.
• Ctrl + K: Complete the name or email you are typing into the address bar.
• Ctrl + N: Create a new email folder.
• Ctrl + Shift + A: Create a new appointment on your calendar.
• Ctrl + Shift + O: Open your Outbox.
• Ctrl + Shift + I: Open your Inbox.
• Ctrl + Shift + C: Create a new contact.

While many other shortcuts can also be used in Microsoft Outlook, you’ll find that these dedicated keystrokes can be the most common for your agency. Don’t forget that you can also easily bold, italicize, and underline text using the same shortcuts as in other Microsoft products. Many others also work just as well in Outlook, so be sure to give them a try.

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